Case Study
Data-Driven Safety: Power of
Document Management
Rain Carbon Inc. stands as a prominent global producer of carbon-based products and advanced materials crucial to numerous industrial processes and manufactured goods. In response to the imperative for Safety Data Sheets (SDS) reports, a solution was conceived to efficiently manage a substantial volume of SDS generated through SAP. Collaborating with Rain Carbon Inc., our experts crafted a solution centred on integrating SAP with SharePoint Online to optimize SDS document management across the organization.
Challenges Faced
Managing a significant volume of Safety Data Sheets (SDS) generated through SAP.
Ensuring compliance with regulations that require providing SDS as per regulatory standards.
Simplifying the management of a vast SDS document volume across the organization.
Our Solution
In collaboration with Rain Carbon Inc., we designed a comprehensive solution to address the challenges faced:
INTEGRATION OF SAP WITH SHAREPOINT ONLINE
Integrated SAP with SharePoint Online to streamline the management of SDS documents, optimizing accessibility and organization-wide compliance.
CENTRALIZED SHAREPOINT LIBRARY
Established a central SharePoint library for uploading SDS documents, facilitating a centralized repository for efficient document management.
METADATA INTEGRATION
Integrated metadata such as product details and hazard classifications,
enhancing the categorization and search capabilities of SDS documents.
EFFICIENT DOCUMENT SEARCH
Implemented an efficient document search using SharePoint Enterprise search with metadata refiners, simplifying the retrieval of specific SDS documents.
Business Benefits Achieved
Regulatory Compliance
The solution ensured regulatory compliance by providing SDS documents as per standards, addressing the organization's obligation to regulatory requirements.
Enhanced Document Retrieval
Efficient document search with metadata refiners significantly improved the retrieval process, allowing users to find specific SDS documents swiftly.
Streamlined Processes
The integration of SAP with SharePoint Online streamlined SDS management processes, reducing manual efforts and enhancing overall efficiency.
Improved Accessibility
The centralized repository and integration with SharePoint Online improved accessibility to SDS documents, fostering better collaboration and information sharing across the organization.
Key Features System
Streamlined SDS Management
The integration of SAP with SharePoint Online streamlined the management of a substantial volume of SDS documents, ensuring accessibility and organization-wide compliance.
Central Repository
The central SharePoint library served as a unified repository for uploading, categorizing, and managing SDS documents, fostering a more organized approach.
Metadata-Driven Categorization
Metadata integration enhanced categorization based on product details and hazard classifications, facilitating efficient organization and retrieval.
“This collaborative effort resulted in a tailored solution that not only met the immediate challenges faced by Rain Carbon Inc. but also provided a foundation for streamlined SDS management and enhanced compliance processes”
Learn How Your Organization Can Benefit. Contact us for a free consultation to explore customized solutions for efficient and compliant document management.